United International Pictures ("UIP", "we", "our" or "us") takes your privacy seriously. This policy describes what personal information we collect during our recruitment process, how we use it, who we share it with, and how you can contact us if you have any questions or concerns. It also describes your data protection rights (as applicable) and how to exercise them.

1. What Kind Of Information Do We Collect?

When you apply to work with us, we will collect, store and use your personal information so that we can consider your application. The data we collect during the recruitment process may differ depending on the country where the job is based. We refer to this type of information as “Candidate Information”. This includes:

• Application form: we collect the following information when you apply for a role: name, address, telephone number, personal email address, education history, work history, qualifications, cover letter, transcripts, work samples, compensation expectations, nationality/visa/right to work information and any other information that you choose to provide.


• Interview information: any information that you provide to us during or in connection with the interview process, including assessment results (if applicable).


• Surveys: any information that you provide to us through optional feedback surveys.


• References: current and previous employer and/or personal feedback / references.


• Background: education history and qualifications.


• Identification and immigration information: passport number/copy, government identification numbers (e.g. social security number), nationality / visa / right to work permit information.

We may also collect, store and use the following types of more sensitive information:

• Gender


• Marital Status


• Age band


• Race/Ethnicity


• Existence of disability or health condition


• Sexual Orientation


• Religion or belief


• Working pattern


• Current flexible working arrangement


• Caring responsibilities


• Disability

We will explain at the time of collection why we need to collect this kind of information, whether it is mandatory, and we will also seek your consent if this is required by law.

In some cases, we may need to collect information about candidates’ criminal history (if any). If this is the case, we will do this in accordance with applicable legal requirements, after the candidate has been offered and has accepted the role.

These lists are not exhaustive and may be changed and/or added to from time to time.

2. How Will We Use Your Information?

We use Candidate Information:

2.1 Where necessary for our legitimate interests as listed below, where not overridden by your data protection rights under applicable law:

• Receiving and reviewing job applications.


• Managing and administering your account registrations and job applications.


• Processing your application, including assessing your skills, qualifications and suitability for the role so that we can decide whether to take your application further or invite you to apply for other roles either at the time or in the future.


• Conducting background and reference checks to validate your qualifications and experience and assess your suitability for the role, where applicable.


• Communicating with you about the recruitment process and to send you news about UIP and roles that might be of interest to you (you can unsubscribe from these alerts at any time).


• Improving our application process, to ensure that our application process is as user-friendly and effective as possible. This might include collecting information from you through voluntary surveys. Your choices in relation to surveys have no bearing on the selection process for any vacancy at UIP.


• Keeping records relating to our recruitment processes.


• Data analytics and reporting to help us visualise and monitor the effectiveness of our recruitment processes, identify trends, improve our processes and allocate our resources effectively.


• Protecting our legitimate business interests and legal rights, including use in connection with legal claims (including disclosure of such information in connection with legal process or litigation), compliance, regulatory, auditing, investigative and compliance reporting purposes.

2.2 Where necessary for us to administer any future contract of employment with you, if applicable.

2.3 Where necessary to comply with a legal obligation, such as confirming that you are eligible to work under applicable immigration laws.

If you fail to provide information when requested, and that information is necessary for us to consider your application (e.g. evidence of qualifications or work history), your application will be discontinued.

How we use your more sensitive information

We will use your more sensitive information to ensure meaningful equal opportunity and diversity and inclusion monitoring and reporting and to comply with applicable legal obligations to record this information. The information you provide will be treated confidentially and aggregated with the effect that it will no longer be possible for UIP to identify you from the data. Any such information provided by you will not be made available to any decision-maker in the recruitment process, will not be used to consider your suitability for the role, and will not be provided to your manager(s) (in the event that you are successful with your application).

3. Who Could My Information Be Disclosed To?

• Within UIP and its Partner Studios, Universal and Paramount: Candidate Information will be shared with people within UIP, Universal and Paramount who have a “need to know” the information in connection with the recruitment process. Universal and Paramount have their headquarters in the US and operate on a global basis, so it may be that the hiring manager and other people involved in the recruitment process will be located in a country outside your country of residence, or in a different group company to the one that is hiring for the role. We also share Candidate Information with UIP affiliates which operate in various countries to administer and manage group functions, including to manage your application for a role at UIP. In order to consider your application, we may therefore process and transfer your information within the UIP group of companies as well as our affiliates.


• Service Providers: UIP uses third party service providers to assist with the recruitment process, including the collection, processing and validation of Candidate Information. We do not allow our third party service providers to use your data for their own purposes. We only permit them to process it for specified purposes and in accordance with our instructions, and they are required to keep it confidential.


• International Transfer: In the scenarios mentioned above, your information may be transferred outside your country of residence for processing, including to countries whose laws are not regarded as providing an adequate level of protection for personal data under your local legislation. Such transfer and processing is subject to local law and, where required, will be subject to your consent. When making international transfers out of the European Union we use standard contractual data protection clauses which have been approved by the European Commission.
  
  Regardless of where they are located, our service providers and group companies are required to take appropriate security measures to protect Candidate Information in line with our privacy and data security standards. It is our practice to require our third party suppliers to put in place measures to ensure that your personal information is treated by them in a way that is consistent with, and which respects, the UK and EU laws on data protection, such as European Commission approved data transfer agreements, or participation in the EU-US Privacy Shield or the Swiss-US Privacy Shield frameworks (see https://www.privacyshield.gov/list).


• Other third parties: Generally, UIP will only disclose Candidate Information to third parties other than service providers when required to do so by law, regulation or legal process, in response to a legitimate request for assistance by the police or other law enforcement agency or to seek legal advice from UIP’s external lawyers or in connection with litigation with a third party. UIP may also share the more sensitive information listed above in aggregated form with regulators and industry bodies for equal opportunities monitoring and reporting purposes.

4. How Long Do We Keep Your Information And How Do We Protect It?

4.1 Retention

We will keep your information for as long as we need to fulfill our legitimate interests, to process your application and any following employment contract or to meet legal requirements, unless a longer retention period is required or allowed under applicable law. After this we will take steps to delete your information or hold it in a form that no longer identifies you.

4.2 Security

We maintain procedural, technical, and physical safeguards to help protect against the loss, misuse or unauthorised access, disclosure, alteration, or destruction of Candidate Information. These safeguards vary depending upon the sensitivity of the information we collect and store. Please be aware that no security solutions are infallible.

5. Your Rights

You may have the following rights under your local law (for example, if you are based in the EU):

• Access: right of access to the information that UIP holds about you, such as the source of the data, the purpose for which it has been collected, processed and transferred, and the recipients of such data.


• Objection: right to object to or restrict certain types of processing that we are carrying out.


• Transfer: a right to be provided with certain Candidate Information in machine-readable format and to request that we provide this to another organisation.


• Deletion: a right to request we delete Candidate Information we hold about you. In some cases, this may require you to delete your account with us. However, we may still need to retain certain Candidate Information for the purposes described in this policy.

Consent: Where we have asked for your consent, you may withdraw your consent at any time.

Where local law provides, you may have the right to make a complaint at any time to a data protection authority or regulator about our collection and use of your personal information. However, before doing so, we would encourage you to first contact us directly to allow us an opportunity to resolve any concerns you may have.

6. Contacting Us

The data controllers for your personal information are UIP and the UIP affiliate to which you have submitted an application.

If you have any questions about this privacy notice or how we handle your personal information, or if you wish to exercise any of your rights, please contact us using the contact details below:

For queries, please use one of the following depending on the location:

UK: candidate_privacy@uip.com

Norway: kandidater_privat@uip.no

Sweden: jobbansokan_dataskydd@uip.se

Denmark: kandidat_databeskyttelse@uip.dk

Poland: kariera_ochronadanych@uip.com.pl

Hungary: allasjelentkezes_adatvedelem@uipduna.hu